Human Resources Admin

Titulo da Vaga: Human Resources Admin

Localização: São Paulo – SP

Descrição da Vaga: Description :Vistex is an SAP software solutions extensions partner serving businesses of all sizes worldwide across a spectrum of industries by managing their master data, contracts, pricing, rebates and incentive programs. Our solutions provide unprecedented visibility into the breadth and depth of go-to-market programs and enable businesses with insightful information that drive revenue, control costs and increase margins. Our deep industry expertise coupled with in-house implementation, delivery and training services makes Vistex a full solutions resource and consultancy.Vistex Administrative Assistant, Human Resources is a positive, professional, reliable, flexible, and detail-oriented individual who will perform a range of duties supporting of HR and administrative, support of daily operations and facility needs, etc.Responsibilities:

• Coordinate all Domestic and International travel arrangements including booking of flights, hotels, rental car, etc.
• handles all matter expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures
• General office management
• Screening phone calls
• Calendar coordination
• Managing expenses
• Event planning
• Administrative / Human Resources tasks
• Managing research projects
• Coordinate courier services (Notary office, Customers, post office, etc.)
• Maintain organized office archive (Contract, Employees documents, Partners, Vendors, CV’s, Payments, etc.)
• Assist and provide documentation to new suppliers and customers
• Assist with the setup of meetings, scheduling of conference rooms; other administrative tasks as needed
• Update and maintain databases such as mailing lists, Vendors List, Staff list, contact lists and Customer information
• Purchase office supplies and stuffs such as cleaning materials, grocery, etc. Check goods and orders to be sure they have been received.
• Office maintenance, calling for repairs; maintaining equipment inventories (Air conditioner, Cleaning, plumber, Electrician, etc.)
• Interaction with suppliers and vendors (Giveaways, booth art decoration, graphics requests, etc.)
• Monitor training programs to ensure that training objectives are met
• Provide holiday gifts to all customers.
• Employees birthday / Gift set / anniversary list
• New hire swag
• Manage Cleaner company, schedules, duties, etc.
• HR and office monthly bills manage and send to Accounts payable.
• Occupational Health obliged to all employee, also documentation such as PPRA, PCMSO, NR1
• Management / Interaction benefits Vendors (Health insurance, Life insurance, Dental insurance, Meal voucher, Grocery Voucher)
• Contributing to team effort by accomplishing related results as needed.
• Performing other duties as assigned.
• Preparation of new hire materials
• Review and update admin / HR procedures to fit company needs
• Other duties as assigned

About us: The Vistex platform helps businesses finally get control of all their different promotions, rebates, SPAs, discounts, and other incentives. With so many programs across so many partner relationships, it can be impossible to see where all the money is going, let alone how much difference it’s actually making to revenue. With Vistex, business leaders can see the numbers, see what really works, and see what to do next – so they can make sure every dollar they spend really is driving more growth, not just more costs. It’s why global enterprises ranging from Coca-Cola to Sony to Grainger rely on Vistex every day. Vistex | Now it all adds up. ™Experience : 0 years: • At least 3 years of experience with progressively responsible administrative duties, or 2 years as HR assistant.
0 years: • Fluent English skills.
0 years: • Ability to work and collaborate with colleagues of all levels throughout the organization
0 years: • Super organization skills with the ability to prioritize multiple functions and tasks while managing his/her workflow efficiently
0 years: • Experience with International travel as well and global time zones.
0 years: • Familiarity/experience in a professional services firm (e.g., consulting, legal, etc.)
0 years: • Excellent written and oral communication skills, including the ability to effectively present complex ideas to diverse audiences
0 years: • Strong planning and time management skills
0 years: • Demonstrated proficiency using common desktop applications such as Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), Adobe, and shared internal drives
0 years: • The ability to always represent Vistex both internally and externally in a professional manner.

Nome da Empresa: Vistex

Salário:

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